Sample Explanation Letter for Late/Absent
To: [Recipient Name/Department]
From: [Your Name]
Date: [Date]
Subject: Explanation for Late Arrival/Absence on [Date]
Dear [Recipient Name/Department],
This letter is to explain my late arrival/absence from work on [Date].
[Explain the reason for your late arrival/absence in a clear and concise way.]
For example:
* For late arrival:
* "I was running late due to [Reason - e.g., unexpected traffic, car trouble, family emergency]."
* "I am sorry for the inconvenience caused by my late arrival. I have already taken steps to prevent this from happening again, such as [e.g., leaving earlier, planning my route more carefully]."
* For absence:
* "I was unable to come to work due to [Reason - e.g., illness, personal reasons, family emergency]."
* "I am grateful for the understanding and appreciate the opportunity to explain my absence."
[If applicable, provide details about how you handled your responsibilities while absent.]
For example:
* "I ensured all my urgent tasks were completed before leaving/arriving late."
* "I have already caught up on any missed work."
* "I am available to answer any questions you may have."
I apologize for any disruption caused by my late arrival/absence. I am committed to being punctual and present for all future work commitments.
Sincerely,
[Your Name]
Important Notes:
* Be honest and straightforward.
* Keep the tone professional.
* Avoid blaming others or making excuses.
* Be prepared to provide supporting documentation if necessary.
* Adapt the letter to your specific situation.
This is a general template, and you may need to modify it to suit your individual circumstances.